[Fleet Policies Subcommittee on March 5, 2026.]
[00:00:07]
I'D LIKE TO CALL THE FLEET MEETING TO ORDER AT THIS MEETING.
WE. AT FIRST, WE'LL HAVE TO TAKE THE ROLL. MR. DAVIDSON. LEGISLATOR. TODARO. HERE LEGISLATOR DUPRE. PRESENT CHAIR VINAL. HERE. THANK YOU. WE HAD A SPEAKERS THAT WERE ORIGINALLY LINED UP, AND BECAUSE DOCUMENTS WEREN'T RECEIVED, WE WANT THEM TO COME ON THE 19TH AND THEY.
SO I MADE A LIST OF THE TYPE OF THINGS WE HAVE TO DO AND WHO SHOULD DO.
ONE IS ON THE TAX TREATMENT OF THE PERSONAL USE PORTION OF VEHICLES, WHICH DOESN'T SEEM TO HAVE BEEN DONE TO DATE, AND WHICH INCLUDES ON A GO FORWARD IN THE FUTURE, WHICH IS IN OUR POLICY NOW, BUT I DON'T THINK HAS BEEN 100% FOLLOWED.
AND WHAT TO DO WITH PEOPLE WHO HAVEN'T BEEN PROVIDED 1099 AND HAVE HAD PERSONAL USE.
SO I WILL TAKE ON THAT ONE. AND THE OTHER ONE I'LL TAKE ON IS THE ISSUE OF WHO RECEIVED CARS THAT DON'T MEET THE CURRENT POLICY ON TWO FOLDS. ONE IS GOING TO BE WITH LEGISLATOR DUPRE, WHO NEVER GAVE A FORM OR NEVER GAVE THE REASON ON THE FORM.
AND THE SECOND CATEGORY IS PEOPLE WHO GAVE A REASON, WHICH ISN'T A VALID REASON UNDER OUR POLICY.
SO I'M GOING TO LOOK IN AND MAKE, AND I DON'T KNOW THE ANSWER TO EITHER OF THOSE TWO THINGS ON THE PAST, BUT I'M GOING TO LOOK INTO THOSE TWO THINGS AS A MEMBER OF THIS COMMITTEE.
THE OTHER IS TO REVIEW THE POLICIES OF OTHER PLACES.
I OBTAINED FROM THE AT THE RECOMMENDATION OF [INAUDIBLE] ELLIOTT, I WENT TO THE COUNTY.
NEW YORK STATE ASSOCIATION OF COUNTIES, AND THEY PROVIDED ME WITH THREE COUNTIES WHO HAD POLICIES WHICH ARE THE OSWEGO AND MADISON. AND ONE OTHER ONE THAT THE NAME OF THE COUNTY IS NOT ON THERE, BUT I'LL GET THAT FOR YOU.
AND THEN WE ALSO HAVE OUR ERIE COUNTY CURRENT POLICY.
SO SHE HAS AGREED TO REVIEW ALL THOSE POLICIES AND OUR POLICY AND DO AN INITIAL DRAFT OF THE POLICY, TAKING ALL THE GOOD FROM ALL OF THOSE AND PUTTING THEM TOGETHER.
AND AS WE'RE GETTING MORE INFORMATION, SHE'LL BE ADDING AND AS WE HAVE PROBLEMS ON OURS THAT AREN'T THAT COME TO LIGHT THROUGH UP TO TODAY AND IN THE FUTURE, SHE'S GOING TO BE DOING THAT. AND THEN THE NEW POLICY ON WHO GETS AND HOW THEY GET PART OF THAT IS IN SAINT JEAN TARD PART OF THAT WE'RE GOING TO DO TOGETHER.
BUT THERE'S ANOTHER PART OF IT IS. THAT THE PEOPLE.
HOW DO WE COMMUNICATE THAT? HOW DOES THE COUNTY COMMUNICATE THAT TO THE PUBLIC? HOW DOES THE COUNTY COMMUNICATE IT TO THE EMPLOYEE AND TO THE SUPERVISOR? AND LAWRENCE DUPRE IS GOING TO DO THAT AS EITHER A PLAIN LANGUAGE VERSION OF THE POLICY AND ON THE EDUCATIONAL PIECE BECAUSE LOOKING THROUGH THE DOCUMENTS, IT APPEARS THAT THAT SOME PEOPLE MIGHT NOT HAVE KNOWN THE RULES AND THAT THEY MIGHT HAVE NOT HAVE KNOWN IT THROUGH PART OF THE ONBOARDING.
SO THE BIDDING PROCESS OF HOW WE BID ON THINGS I ASKED LEGISLATOR TODARO BECAUSE OF HIS BACKGROUND IN THE AUTO BUSINESS IN THE PAST. UNFORTUNATELY, ONLY IS THAT HE COULD WORK ON HOW WE CAN MAKE BIDDING FAIR OPEN AND THE BEST FOR THE TAXPAYER.
AND ON THE ISSUE OF THE BUDGET THAT WE ALL AGREE THAT THE BUDGET ISN'T FAIR ENOUGH TO GIVE US GOOD DISCLOSURE ON WHAT'S DONE ON THIS. SO I DID ASK. I'M ASKING LEGISLATOR MILLS IF HE WOULD AGREE TO LOOK AT LINE ITEMS. RIGHT NOW, WE HAVE THE LINE ITEM FOR MOTOR VEHICLES THAT HAS LESS THAN $400,000.
[00:05:02]
ALL OF THE OTHER PURCHASES ARE IN THE LEASING SECTION OR IN EQUIPMENT RENTAL AND NOT DESIGNATED AS VEHICLE.SO I'M ASKING LEGISLATOR MILLS IF HE WON'T DO IT, THEN WE WILL FIND ANOTHER WAY.
MAYBE MR. DAVIS, BUT HE DOESN'T KNOW THIS ONE.
SO AND THEN I WOULD LIKE TO MAKE SURE EVERYONE AGREES ON THAT FIRST AND SEE IF THERE'S ANYTHING ELSE THAT YOU THINK THAT THESE JOBS THAT WE SHOULD DO AND ASSIGN AMONGST US? YES. YEAH. SO I WOULD SAY THAT I WANT TO START OFF SAYING THERE IS INFORMATION THAT THE COMMITTEE IS GOING TO BE RECEIVING THIS WEEK. WE'RE GOING TO HAVE A BIG DISCUSSION ON THE 19TH.
WE PUT OUT SOME REQUESTS FOR OTHER DEPARTMENTS BECAUSE THIS [INAUDIBLE] POLICY, I AM GOING TO JUST LOOK AT OTHER COUNTIES, LOOK AT OTHER STATES SEE WHAT WE HAVE, GET OPINIONS ON THE DEPARTMENTS, BECAUSE AT THE END OF THE DAY, THE DEPARTMENTS ARE GOING TO BE AFFECTED. SO I LOOK FORWARD TO WORKING WITH THE ADMINISTRATION ON MAKING A POLICY THAT JUST MAKES SENSE.
ALREADY LOOKING AT THE OTHER POLICIES, OUR POLICY IS VERY, VERY BROAD OTHER POLICIES ARE DETAILED.
SO I LOOK FORWARD TO COLLABORATING AND GETTING THOSE DETAILS IN THERE.
AND ALSO, I DO WANT TO NOTE THAT WE HAVE, AS A COMMITTEE, REQUESTED THE SHERIFF'S DEPARTMENT TO GIVE US DOCUMENTS FOR THIS SO WE CAN MAKE SURE THAT WE'RE NOT HINDERING OR ADDING SOMETHING IN THE POLICY THAT COULD AFFECT THEM IN A WRONG WAY.
SO THEY HAVE BEEN INVITED TO COME HERE ON MARCH 19TH TO GIVE US AN UPDATE ON WHY THEY DO THINGS AND IF THEY HAVE AN INTERNAL POLICY THAT THEY CAN SHARE WITH US. SO THANK YOU. DOES ANYONE ELSE HAVE ANYTHING TO ADD ON THIS POINT SO FAR? ALL RIGHT. THE SECOND. THE SECOND THING IS TO AGREE ON SHARED GOALS OF THE VEHICLE POLICY.
AND I WANT TO RAISE THOSE GOALS AND MAKE SURE THAT WE.
AGREE ON THIS SO THAT WHEN WE'RE DOING OUR WORK AND TO TALK ABOUT IT NOT JUST TO.
IT'S NOT A DICTATION THING, IT'S TALKING ABOUT IT.
SO THE FIRST GOAL I THINK, THAT WE SHOULD AGREE ON IS THAT WE SHOULD USE FUNDS THAT ARE PROVIDED BY SALES TAX, PROPERTY TAX AND GRANTS AND ANY OTHER WAY MONEY COMES INTO THE COUNTY AS PRECIOUS AND AS 100% THE PROPERTY OF THE TAXPAYER AND OWNED BY THE TAXPAYER. SO THAT WE SHOULD LOOK AT IT, THAT WE'RE TRYING TO PRESERVE THE TAXPAYERS RIGHTS.
OKAY? AND THIRD IS TO MAKE IT EASIER FOR THE SUPERVISORS TO EVALUATE.
THIS GOES TO WHAT LAWRENCE DUPRE HAD MENTIONED IS TO EVALUATE WHO SHOULD GET THE CAR, WHO SHOULDN'T GET A CAR, AND THE POLICY, AND ALSO TO THE EMPLOYEE OF THAT.
AND IN DOING IT, I THINK THAT WE SHOULD HAVE AS PART OF OUR GOALS, LOOKING ALWAYS AT FIRST, IS IT BEST FOR THE COUNTY, THE TAXPAYER, THE EFFICIENCY OF GOVERNMENT TO USE YOUR OWN CAR AND PUT MILEAGE? SECOND, THIS IS IN TERMS OF MAYBE EXPENSIVE COUNTY.
SECOND, IS IT BETTER TO USE POOL CARS? CHEAPER? BETTER? TO HAVE CARS THAT ARE POOL CARS? THIRD, IS IT BETTER TO HAVE CARS DESIGNATED TO INDIVIDUALS? NOT SHARED. AND BUT KEPT HERE IN THE COUNTY DURING NIGHTS AND WEEKENDS AND DURING THE MOST THE THREE QUARTERS OF THE WORKWEEK WHERE PEOPLE AREN'T WORKING, THEY'RE ONLY WORKING 40 HOURS. AND THEN FOUR THE MOST EXPENSIVE AND MOST LIABILITY TO US ARE CARS THAT GO HOME.
SO WHEN WE'RE DOING THIS POLICY, LOOKING AT THE POLICIES AND LOOKING AT THE RULES, IF WE JUST IF WE AGREE TO CONSIDER THOSE FOUR GRADATIONS OF USE OF VEHICLES FOR THE COUNTY AS EMPLOYER. SO ARE THERE ANY OTHER GOALS OR CHANGES TO THESE GOALS THAT OUR MEMBERS WANT TO BRING UP? OR YOU ALSO HAVE THE OPTION TO BRING THEM UP LATER TOO. THINKING ABOUT IT.
WHAT DO YOU THINK? THOSE ARE GOOD GOALS? OKAY.
AND THEN THE LAST ITEM OF BUSINESS IS, WHICH I DISCUSSED WITH SOME IS I WANTED TO OFFER TO THIS COMMITTEE, SHOULD WE EXCLUDE POLICE CARS THAT HAVE LICENSE MARKED POLICE CARS, LIGHTS AND SIRENS, POLICE CARS FROM OUR AUDIT? I THINK THERE'S A QUESTION AS TO WHETHER WE AS A GROUP THINK THAT IT'S GOOD TO HAVE THOSE IN NEIGHBORHOODS OR NOT, WITH THE WITH GUNS AND SO FORTH IN THEM. BUT I ALSO THINK THAT IT'S BEYOND THE SCOPE OF THE VEHICLE POLICY THING, BECAUSE THERE'S AN ELEMENT ON THAT THAT IS POLICE ENFORCEMENT THAT I WOULD LIKE THAT TO BE.
[00:10:01]
IF WE COULD AGREE TO RECOMMEND THAT WE WANT TO SEPARATE LIGHTS AND SIRENS CARS FROM THAT ARE TAKEN HOME FROM OUR OVERALL POLICY OF VEHICLES.YES. I THINK IT'S GOING TO BE IMPORTANT BEFORE WE SEPARATE.
IF WE CAN ACTUALLY HAVE THE SHERIFF'S DEPARTMENT TELL US HOW THEY DO IT INTERNALLY.
I THINK THAT DATA IS GOING TO BE HELPFUL FOR THIS COMMITTEE TO BE ABLE LIKE I MENTIONED EARLIER, I THINK FOR US, WE HAVE TO TRUST WHAT THE OTHER DEPARTMENTS, WHY THEY DO IT.
SO THEN WE CAN INCLUDE IT AND MAYBE ADJUST IT AS A GROUP.
BUT I DON'T WANT TO EXCLUDE IT YET UNTIL WE HAVE THAT CONVERSATION WITH THE DEPARTMENT.
OKAY. I THINK THAT MAKES A LOT OF SENSE, AND I ALSO THINK THAT IT WILL GIVE US A TIME AFTER THEY PRESENT THEIR THINGS, TO GIVE US A CHANCE TO MAKE A RESOLUTION TO MODIFY OUR ORIGINAL CHAPTER.
IS THAT. YOU WANTED TO SAY SOMETHING? OKAY. IS EVERYBODY AGREEABLE TO THAT? DOES EVERYONE AGREE TO THAT? THAT OR A MOTION MADE BY LEGISLATOR JEAN TARD.
ALL RIGHT. SO THAT'S WHAT WE'RE GOING TO DO ON THAT ASPECT. AND FINALLY, I JUST WANTED TO, WHEN REVIEWING WHO SHOULD HAVE HAD THE CAR AND WHO ABIDES BY THE POLICY.
THESE ARE THE ONLY DOCUMENTS IN OUR CURRENT POLICY.
EVERYONE IS SUPPOSED TO. THAT HAS A CAR IS SUPPOSED TO FILL OUT ONE OF THESE FORMS. THESE ARE THE ONLY FEW FORMS THAT WE HAVE. SO I WANT TO PUBLICLY KIND OF SAY TO THE.
ALL OF THE ELECTIVES, THE CONTROLLER IS HERE.
THEY DON'T HAVE CARS, WE'RE HERE, WE DON'T HAVE CARS.
BUT THE OTHER ELECTIVES THAT THEY SHOULD PRODUCE THESE DOCUMENTS.
AND IF THEY DON'T HAVE THEM, TO DATE, WE HAVE RECEIVED FROM THE DAS OFFICE IS ONLY A LIST OF CARS BY TITLE, AND NOT BY WHAT THE USAGE OF IT. WE'VE RECEIVED NONE FROM THE COUNTY CLERK ONLY A STATEMENT THAT WHAT CARS THEY HAVE AND THAT THEY'RE GOING TO START CONSIDERING A POLICY.
WE'VE RECEIVED FROM THE SHERIFF REALLY NOTHING ON IT.
MADAM CHAIR, I THINK WHAT WE CAN DO IS, AS WE'VE DONE WITH OTHER DEPARTMENTS, WE CAN PUT A REQUEST IN EMAIL, CLOCK IT IN AGAIN, AND SAYING THAT WE WOULD LIKE THEM TO NOT ONLY PROVIDE THOSE DOCUMENTS, BUT MAYBE EVEN IF THEY HAVE AN INTERNAL POLICY THAT THEY CAN SHARE WITH THIS GROUP.
SO WE CAN KNOW THAT AS WE'RE BUILDING THE POLICY THAT THEY SHOULD BE ALSO FOLLOWING.
OKAY. AND ON THAT EXACT POINT I WAS WONDERING IF YOU WOULD AGREE TO DO THAT AND IF YOU COULD ADD TO IT THAT WE'VE ALREADY ASKED FOR THESE AND WE DIDN'T GET THEM. AND I THINK THE REASON WE DIDN'T GET THEM IS BECAUSE THERE IS NO POLICY AND THEY DIDN'T FILL THESE FORMS OUT.
SO I THINK WHAT WE SHOULD DO ON THAT LETTER GIVE THEM ANOTHER CHANCE TO PROVIDE IT, BUT THEN SAY IF YOU HAVEN'T DONE IT FOR EACH CAR, COULD YOU COMPLETE THE VEHICLE ASSIGNMENT FORM FOR EACH CAR, FOR EACH PERSON AND INCLUDING THE REASONS WHY IT ABIDES BY THAT.
WE WILL HAVE THAT OUT. YES. AND THEN THAT CAN I JUST IN THAT ONE YOU YOU PREVIOUSLY ASKED FOR THE.
AND HE SAID. YES. SO ALL DOCUMENTATION WE REQUESTED FROM ADMINISTRATION, AND WE ALSO REQUESTED FROM THE SHERIFF'S DEPARTMENT TO HAVE THE DOCUMENTS BY FRIDAY. HOWEVER, TO COME IN FRONT OF THIS BODY ON MARCH 19TH, WE WANTED TO GIVE TIME FOR EVERYONE TO BE ABLE TO SEE THE DOCUMENTS.
BUT IN ADDITION TO THAT GIVE THEM AN OPPORTUNITY TO BE READY TO PRESENT.
SO WITH THESE OTHER DEPARTMENTS, I AM GOING TO PUT THE REQUEST.
BUT TO BE FAIR TO THEM, WE NEED TO GIVE THEM TIME TO PRODUCE THIS AND COME IN ANOTHER DATE THAN THE 19TH, BECAUSE I DON'T WANT TO PUT THEM ON THE SPOT BECAUSE WE'RE GOING TO HAVE A LONG ENOUGH MEETING THAT DAY, AND WE'RE GOING TO PROBABLY HAVE A LOT OF QUESTIONS SPECIFICALLY BECAUSE WE'RE TALKING ABOUT THE DPW FLEET, AND WE'RE GOING TO BE TALKING ABOUT THE SHERIFF'S FLEET. SO THAT IS SOMETHING THAT I WILL MAKE SURE THAT THE MEMBERS ARE CC'D ON.
AND THEN I APPRECIATE THAT. AND I WOULD RECOMMEND THAT YOU DO IT IN THE TWO WEEKS AT THE NEXT COMMITTEE MEETING, AND THEN GIVE IT THAT. THEY GIVE IT IN A WEEK IN ADVANCE, AND IF THEY NEED MORE TIME TO REQUEST IT NEXT WEEK.
WE'RE ALSO HAVING THE PEOPLE COMING FROM THE ADMINISTRATION SIDE AND THE MILEAGE AND SO FORTH.
AND THEN I ALSO JUST WANTED TO. IS THERE ANYTHING ELSE ON EITHER ONE FINAL POINT? ANYTHING ELSE ON THAT? ANYTHING? ALL RIGHT. AND I APPRECIATE EVERYBODY WORKING TO MAKE THIS SO WE CAN FULFILL OUR GOAL OF HAVING IT DONE IN 90 DAYS FROM THE ORIGINAL THING. THE OTHER THING I WANTED TO POINT OUT IS WE POINTED OUT TO ME BY AN OBSERVER WHO'S NOT HERE TODAY [INAUDIBLE] AND ALSO BY THE OTHER ONES.
[00:15:04]
NEXT TIME ON THE SHERIFF SO YOU CAN BE READY.I'LL QUESTION LAST. NOT FIRST. OKAY? SO YOU CAN ALL.
THE PEOPLE ON THE COMMITTEE CAN QUESTION FIRST.
AND OTHER LEGISLATORS THAT ARE HERE CAN QUESTION SECOND.
AND I'LL QUESTION LAST. ALL RIGHT? SO WITH THAT IS THERE ANYTHING ELSE THAT ANYONE WANTS
TO BRING UP? MOTION TO ADJOURN
* This transcript was compiled from uncorrected Closed Captioning.